EU Declaration of Conformity Template
The EU Declaration of Conformity is a legally required document for many products placed on the EU market. It confirms that the manufacturer has carried out the necessary assessments, prepared the technical documentation, and accepts full responsibility for product compliance. Authorities, customs, and online marketplaces can request this document at any time.
This page explains what the declaration must contain and provides a complete template you can use as a reference.
For guidance on technical documentation, see the GPSR technical file documentation guide.
What the EU Declaration of Conformity is
The declaration is a formal statement issued and signed by the manufacturer or authorised representative. It confirms that the product meets the requirements of all applicable EU legislation. The declaration must be accurate, maintained for at least ten years, and made available without delay when authorities request it.
For support with your overall EU compliance, visit what we offer.
When you need an EU Declaration of Conformity
A Declaration of Conformity is required when your product falls under one or more EU regulations or directives that explicitly demand it. Examples include:
- Regulation (EU) 2023/988 on General Product Safety
- Low Voltage Directive
- Electromagnetic Compatibility Directive
- PPE Regulation
- Machinery Regulation
- Toys Regulation
- Radio Equipment Directive
It is also needed when selling through online marketplaces. For Amazon-specific requirements, see Amazon EU GPSR compliance.
What the Declaration of Conformity must contain
EU rules require every declaration to contain the following elements:
1. Product identification
The product type, model, or reference number. This must match the label, packaging, and technical file. For age-related rules, see product age grading in the EU.
2. Manufacturer details
The name and full postal address of the manufacturer. If the manufacturer is outside the EU, the declaration must also include the authorised representative. See appoint an EU Responsible Person.
3. A statement of responsibility
A clear statement that the declaration is issued under the sole responsibility of the manufacturer.
4. Object of the declaration
A short, clear description of the product to which the declaration refers.
5. Applicable EU legislation
A precise list of EU regulations or directives the product complies with. For GPSR guidance, see GPSR product compliance guide.
6. Applied standards
List the harmonised standards, test methods, or international standards used to demonstrate compliance. For chemical requirements, see REACH, RoHS, and POPs testing.
7. Notified body involvement
If a notified body was used, include its name, address, identification number, and the scope of its involvement.
8. Supporting technical documentation
The declaration must state that technical documentation has been compiled. Tools for preparing this include our GPSR risk analysis process and the EU launch checklist.
9. Signature
The name, position, and signature of the authorised person, plus the place and date of issue.
EU Declaration of Conformity Template
You may use the structure below as a reference. Only sign the declaration when the technical file is complete and correct.
EU Declaration of Conformity
1. Product Model or Type:
[Insert model, type, or reference number]
2. Product Description:
[Short description of the product and intended use]
3. Manufacturer:
[Full legal name]
[Full postal address]
[Email and website, if applicable]
4. Authorised Representative (if applicable):
[Name]
[Address]
[Email and website]
5. Statement:
This declaration is issued under the sole responsibility of the manufacturer.
6. Object of the Declaration:
[Insert a clear product description]
7. Conformity:
The object of the declaration described above is in conformity with the following relevant Union legislation:
[List each applicable regulation or directive]
8. Standards Applied:
[List EN standards, ISO standards, or other technical specifications]
9. Notified Body (if applicable):
[Name]
[Address]
[Identification number]
[Description of involvement]
10. Additional Information:
[Insert any supplementary remarks or module references]
Place and Date of Issue: [Insert]
Name and Position: [Insert]
Signature: [Insert]
Why the Declaration of Conformity matters
Market surveillance authorities, customs officials, distributors, and online marketplaces rely on this document to verify compliance. An incomplete or incorrect declaration can result in removals, delays, fines, or mandatory recalls. For recall guidance, see how to handle a recall under GPSR.
Get help with your Declaration of Conformity
EaseCert prepares declarations, technical files, risk assessments, and full GPSR compliance packages. You can start by contacting us here: contact us.