Affordable GPSR Responsible Person Service

The General Product Safety Regulation (EU) 2023/988 (“GPSR”) introduces a unified framework to ensure all consumer products sold in the European Union are safe. From 13 December 2024, every product covered by the GPSR must have a designated Responsible Person (RP) established in the EU.

For many small brands and importers, this requirement can seem costly or complex. At EaseCert, we make compliance simple, fast, and affordable, ensuring your products can legally and safely reach EU consumers without high annual fees.

Why You Need an EU Responsible Person

Under Regulation (EU) 2023/988, Article 16 establishes that products may only be placed on the EU market if an economic operator established within the Union is responsible for certain compliance and communication tasks.

The Role of the Responsible Person

Ensure that a Declaration of Conformity and technical documentation are available to authorities upon request.
Cooperate with Market Surveillance Authorities in case of product safety concerns (Articles 22–24).
Report safety incidents and assist in corrective actions such as recalls.
Provide their name, postal address, and electronic contact details on the product, packaging, or accompanying documentation (Article 21).

Without an appointed RP, non-EU manufacturers or sellers cannot legally offer their products to EU consumers, and online marketplaces may restrict listings that do not show valid EU contact information.

Common Concerns Among Small Businesses

Many non-EU businesses fear the Responsible Person process will be expensive or bureaucratic. Typical questions include:

“Do I need a different RP for each product?”
“What if I sell low-risk items like textiles or stationery?”
“Isn’t this only required for toys or electronics?”

In fact, the GPSR covers all non-food consumer products, not just regulated categories. The cost of appointing an RP depends mainly on product complexity, documentation, and risk level, not on company size. With a transparent pricing model, compliance is achievable for everyone. Learn more about GPSR and Responsible Person costs.

What an Affordable Responsible Person Service Should Include

1. EU-Based Legal Entity

The RP must be established in an EU Member State and legally authorised to act on behalf of the manufacturer or importer.

2. Clear Written Mandate

A formal agreement defines the responsibilities of the RP and confirms that the manufacturer remains ultimately accountable for product safety. Learn more about how to appoint an EU Responsible Person.

3. Contact Information for Labelling

The RP provides verified contact details to appear on your packaging, product label, or accompanying leaflet, as required by Article 21 of the GPSR. For details, see our GPSR labelling requirements guide.

4. Technical Documentation Support

The RP maintains access to safety documentation for at least 10 years, including risk assessments, material safety data, and declarations of conformity. Learn how to prepare these files in our GPSR technical file guide.

5. Market Surveillance Liaison

The RP serves as the point of contact for authorities across the EU, handling incident reports and inquiries under the Market Surveillance Regulation (EU) 2019/1020. Learn how to manage GPSR penalties and recalls.

How EaseCert Keeps Costs Affordable

Our one-time, transparent pricing is designed for small and mid-sized businesses that need GPSR compliance without unnecessary overheads:

€400 EUR – for low-risk consumer products (e.g. clothing, home goods, accessories)
€500 EUR – for higher-risk or regulated items (e.g. electronics, toys, cosmetics)

These fees include the Responsible Person mandate, document verification, and label details for EU packaging. There are no annual renewals or hidden costs. Explore all GPSR compliance service options.

Our Process

Submit your product information and any available test reports or declarations.
We review your materials and prepare your GPSR technical file if needed.
We issue your Responsible Person agreement and provide full contact details for product labels.
You include the EU RP information on your product, packaging, or insert.

Who Benefits Most from Our RP Service

Non-EU manufacturers selling directly to EU consumers online (e.g. via Etsy, Amazon, or Shopify).
Importers handling small product batches or handmade goods.
SMEs expanding into EU markets for the first time.
Retailers seeking a single compliance partner across multiple product categories.

Our service is particularly suited for non-food consumer products that fall under general safety legislation but not specific sectoral directives such as medical devices or food supplements. You can also learn about related topics like WEEE registration and German packaging compliance (LUCID).

Example

A small US-based importer of textile accessories wants to sell to German and French customers. Without an EU-based Responsible Person, their listings would be removed by online platforms. By appointing EaseCert as their RP, they gain a verified EU contact address, updated labels, and full technical documentation support — all under a single one-time fee.

Conclusion

Meeting your GPSR obligations should not require expensive intermediaries or long-term contracts. With EaseCert, you can appoint an EU Responsible Person quickly and affordably, keep your documentation compliant, and continue selling safely within the European market.

To get started, visit our services page or contact us directly.

Frequently Asked Questions

What is a Responsible Person under the EU GPSR?

A Responsible Person (RP) is an economic operator established in the EU who ensures that your product complies with the General Product Safety Regulation (EU) 2023/988. The RP maintains technical documentation, cooperates with authorities, and acts as your EU point of contact for safety or recall actions.

Do I need a Responsible Person if I sell online to the EU?

Yes. If you sell directly to EU consumers through platforms like Amazon, Etsy, or Shopify, the GPSR requires that your product lists an EU-based Responsible Person. Online marketplaces may remove listings that do not display valid EU contact details. Learn more in our guide on Amazon EU sales compliance.

How much does it cost to appoint a Responsible Person?

EaseCert offers a transparent, one-time fee structure: €400 for low-risk products and €500 for regulated or higher-risk products. There are no annual renewals or hidden costs.

What documents do I need to provide?

You should have a technical file containing your product details, risk assessments, and test reports. Our team can help you create or review these documents. See our GPSR Risk Analysis Process for more information.

What happens if I don’t comply with the GPSR?

Non-compliance can result in listing removals, fines, or product recalls. The GPSR gives market surveillance authorities the power to enforce corrective actions. Learn how to avoid penalties and manage recalls in our GPSR enforcement guide.

Can one Responsible Person cover multiple products?

Yes. One EU-based Responsible Person can cover multiple similar products or product lines, provided all items share comparable materials, functions, and documentation. You can explore this setup in our EU Responsible Person appointment guide.

How do I start the process with EaseCert?

Simply visit our services page or contact us with your product details, and we’ll prepare your Responsible Person agreement and labeling information within a few days.

Do I need other registrations besides GPSR?

Depending on your product type, you may also need to handle WEEE registration, German packaging (LUCID) compliance, or EU Safety Gate registration. We can assist with all these processes as part of your compliance plan.

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